ŞIRNAK UNIVERSITY

FACULTY OF ECONOMICS AND ADMINISTRATIVE SCIENCES

DEPARTMENT OF POLİTİCAL SCİENCE AND PUBLİC ADMİNİSTRATİON

FREQUENTLY ASKED QUESTIONS (FAQs)

 

Questions

1.     How can I take the Single Course Exam? What are the requirements?

2.     How can I take the Make-up Exam (Mazeret Sınavı)? What are the requirements?

3.     After graduation, can a family member or friend collect my Temporary Graduation Certificate or Diploma?

4.     What do I need to do for course exemption (muafiyet)?

5.     How can I obtain my Temporary Graduation Certificate?

6.     How can I obtain my Diploma?

7.     I lost my Student ID; how can I get a new one?

8.     I changed my phone number, and my exam results are not coming via SMS. How can I update my number?

9.     Can I update my profile picture through the automation system?

10.  Where do we get the gown and cap for the graduation ceremony?

11.  How can I freeze (suspend) my registration?

12.  How can I withdraw (cancel) my registration?

13.  I received a lower grade than expected on the exam. What should I do?

 

Answers

1. How can I take the Single Course Exam? What are the requirements? 

Answer: To be eligible for the Single Course Exam, you must have only one failed course remaining from previous semesters. To apply, you must fill out a petition and submit it to the Student Affairs Office. You cannot take the Single Course Exam if you have failed the course due to absenteeism (lack of attendance) or have not taken the course before. Fulfillment of the attendance requirement and having previously taken the course are mandatory (Only for Final Year Students).

2. How can I take the Make-up Exam (Mazeret Sınavı)? What are the requirements? 

Answer: Make-up exams are only organized for mid-term exams (Vize/Ara Sınav). To be eligible for a make-up exam, you must have a valid excuse, and this excuse must be supported by a document. You must fill out a petition along with the supporting document and submit it to the Student Affairs Office.

3. After graduation, can a family member or friend collect my Temporary Graduation Certificate or Diploma? 

Answer: For someone other than the student to collect the Temporary Graduation Certificate or Diploma, a notarized power of attorney (vekaletname) is strictly required.

4. What do I need to do for course exemption (muafiyet)? 

Answer: If you have transferred from another university or have studied at a university before, you must bring your transcript and then fill out an exemption petition to submit to the Student Affairs Office. (You need to contact Student Affairs for the application deadlines).

5. How can I obtain my Temporary Graduation Certificate? 

Answer: You can graduate if you have no failed courses. To receive your Temporary Graduation Certificate, you must have the clearance form signed and submitted, and then hand in your Student ID to the Student Affairs Office. If you have lost your Student ID, you must publish a notice in a local newspaper and bring a copy of the notice to the Student Affairs Office.

6. How can I obtain my Diploma? 

Answer: If you have graduated and have not previously received a Temporary Graduation Certificate, you can obtain your diploma by visiting the Student Affairs Office, signing the clearance form, and submitting your Student ID. If you have lost your Student ID, you must publish a notice in a local newspaper and bring a copy of the notice to the Student Affairs Office. If you have already received your Temporary Graduation Certificate: You must bring and submit your Temporary Graduation Certificate to the Student Affairs Office when you come to collect your diploma. If you have lost your Temporary Graduation Certificate, you must publish a notice in a local newspaper and submit a copy of the notice to the Student Affairs Office.

7. I lost my Student ID; how can I get a new one? 

Answer: You can get a new one by applying and filling out a petition at the Student Affairs Office.

8. I changed my phone number, and my exam results are not coming via SMS. How can I update my number? 

Answer: The student can log in to the student automation system, go to the General Information – Contact Information section, and update their number there.

9. Can I update my profile picture through the automation system? 

Answer: You can change your profile photo after logging into the Student Automation System. However, the Student Affairs Office may reject the photo if it deems it unsuitable for official purposes. If it is suitable, they will approve it, and your profile photo will be changed.

10. Where do we get the gown and cap for the graduation ceremony? 

Answer: You can get the gown and cap by applying to the Student Affairs Office approximately one week before the graduation ceremony and submitting your student ID. Students who do not return the gown and cap after the graduation ceremony cannot retrieve their student ID cards. These students will not be able to receive their Temporary Graduation Certificate or diploma, even if they have officially graduated.

11. How can I freeze (suspend) my registration? 

Answer: You must fill out and submit a petition for registration suspension to the Student Affairs Office. The petition will be reviewed; if the excuse for suspension is deemed appropriate, it will be accepted, and the student will be notified.

12. How can I withdraw (cancel) my registration? 

Answer: You must fill out and submit a petition for registration withdrawal to the Student Affairs Office, and your registration will be canceled.

13. I received a lower grade than expected on the exam. What should I do? 

Answer: You should apply to the Student Affairs Office and submit a petition to object to your exam grade. If the Course Instructor deems it appropriate, the exam paper will be reviewed, and the student will be informed of the outcome and reason. If an error is found, it will be corrected.